Multi-shop accounting that doesn't make you hire an accountant.
If you run a chain — three textile shops, two restaurants, a retail cluster, a brand with a physical store and an online store — you have a job most accounting software wasn't built for: separate P&L per outlet, one consolidated view at the top, and a way for each outlet manager to log expenses without seeing your whole portfolio. Expensely Projects does exactly that on a Team plan, and it costs less than a single QuickBooks Plus subscription.
Start free trialWho this is for
- Textile and apparel chains: Each shop has its own rent, salaries and inventory spend. You need to know which outlet is profitable this season, not just the aggregate.
- Restaurant chains and franchises: Per-location food cost, utilities and wages. Same menu, different margins.
- Retail clusters: Three to ten outlets across a city or region. Owners who walk between shops weekly and need a phone-first view of each one.
- E-commerce + brick-and-mortar: The Shopify side and the physical storefront have very different margins. Don't blend them.
- Salon, gym and clinic groups: Same concept, different outlets, mostly cash-and-card business.
What you get
One workspace, many shops
Create a project for each shop — name, colour, icon, done. Switch shops from a single dropdown in the top bar; the entire dashboard, transactions list, forecast and AI insights re-scope to the selected outlet.
Per-shop P&L, the way you'd draw it on paper
Revenue minus expenses, per shop, broken down by category. Anomaly detection runs per shop, so if Shop B's electricity bill triples while Shop A's stays flat, you see it on Monday — not three months later.
Manager access controls
Give each shop manager access to only their shop. They can log receipts via OCR, log cash expenses by voice, and view their own dashboard — but they can't see the other outlets. Owners and the CFO get the "All Shops" rollup. Access is strictly enforced on the backend, not just hidden in the UI.
Shared categories, multi-currency, OCR, voice
Everything else in Expensely keeps working: receipt OCR (including thermal-paper and non-Latin scripts), voice entry for cash spend, 60+ currencies with live FX, AI-powered anomaly detection. Categories are global so "Rent" means the same thing in every shop's books and your company-wide category report finally makes sense.
vs running three QuickBooks files
| Three QuickBooks files | Expensely Team | |
|---|---|---|
| Subscription cost | $30–$200/mo × 3 = $90–$600/mo | $14.99/mo flat (5 seats) |
| Switching between shops | Log out, log in | One-click dropdown |
| Company-wide rollup | Manual CSV consolidation | Built-in "All Shops" view |
| Manager scope per shop | Possible but complex | Built-in, 1 click |
| Shared category list | — (re-create per file) | ✓ global |
| Setup time | Days, usually with an accountant | Under an hour, self-serve |
| Receipt OCR / voice / AI | Add-ons / not available | ✓ included |
See the side-by-side: Expensely Projects vs QuickBooks Classes.
If you operate across borders
Expensely supports 60+ currencies, including PKR, AED, INR, SAR, USD, GBP, EUR, BDT and more. Each transaction stores its own currency and the FX rate at entry, so a Dubai shop in AED rolls up cleanly into a Karachi-based holding company in PKR — or vice versa. If you operate in Pakistan we also support RTL Urdu and Urdu-language OCR / voice entry as a feature, not a bolt-on.
FAQ
How many shops can I track in one account?+
Unlimited on the Team plan. Most users run 2–10 shops in a single workspace; we have customers tracking 30+ outlets without issue.
Can I give a shop manager access to only their shop?+
Yes. When you invite a manager you choose which shops they can see. They can’t access other shops by editing the URL — we enforce access on every backend request.
Do I get a company-wide view across all shops?+
Yes. Owners and admins see an "All Shops" rollup in the dashboard with revenue, expenses and margin broken down per shop.
Does it work for shops in different currencies?+
Yes. Each transaction has its own currency with auto-FX, so a Dubai outlet in AED and a Karachi outlet in PKR roll up cleanly into your home currency on the company view.
Is this real accounting software?+
Expensely is an expense tracker with multi-shop P&L, not a double-entry general ledger. If you need debits and credits, payroll and US tax filing, you want QuickBooks. If you want a fast, AI-first tool to track money across 3–10 shops, you want this.
How is this different from running separate QuickBooks files?+
One account instead of five. One subscription. One log-in. Shared categories so "Rent" means the same thing in every shop. A built-in rollup view — no manual consolidation in a spreadsheet at month-end.
Try it on your shops this week
Start a Team trial. Spin up one project per shop in under ten minutes. If it's not cheaper, simpler and faster than what you're doing now, walk away — your card stays in your wallet during the trial.
Start free trial →